• Administrative Assistant

    Locations US-CA-Hollywood
    Paramount Pictures
  • Overview and Responsibilities

    This position is responsible for providing administrative support to the National Publicity team.


    Responsibilities to include, but not limited to:

    • Administrative support for two Senior Publicists – phones, travel, expenses, scheduling meetings as needed
    • Manages invoices, PO’s, and billing inquiries from publicity-related vendors (i.e. groomers, stylists, security)
    • Liaises with Senior Publicists, personal publicists, and booking agencies for talent grooming and styling deals and scheduling.
    • Assists with drafting talent schedules and inputting grooming and transportation updates.
    • Manages press screening invites, rsvp lists, and check-in; assist with gathering press reactions.
    • Covers press screenings and junkets.
    • Maintains team documents; gathering and inputting campaign updates to calendars, timelines, status reports, etc.
    • Arranges press travel for junkets, premieres, and set visits. 
    • Arranges talent groomer travel when necessary.
    • Handles film talent on-site at red carpets, press junkets, interviews, and appearances, conventions (i.e. CinemaCon, Comic-Con, WonderCon, etc.), award shows, film festivals, and various other publicity events. 
    • Prepares and circulates blasts for major asset launches, including trailer launches.
    • Be knowledgeable of national print, broadcast, and radio outlets and writers/hosts in LA & NY.
    • Brainstorms with national and online publicity teams for film initiatives.
    • Continually manages and updates press lists for screenings and press blasts.

    Basic Qualifications

    • Bachelor's Degree or equivalent work experience
    • Minimum one year related experience
    • Proficient with Word, Excel, and internet software

    Additional Qualifications

    • Good oral and written communication skills


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