• Executive Assistant III

    Locations US-CA-Hollywood
    ID
    2018-10282
    Company
    Paramount Pictures
  • Overview and Responsibilities

    JOB SUMMARY

    This position will be responsible for providing administrative support for Creative Executives and above.

     Responsibilities to include, but not limited to:

    * Manages supervisor's calendar and schedules appointments

    * Screens and responds to incoming calls and correspondence

    * Responsible for coordinating heavy travel schedules for staff and talent

    * Process all travel and departmental expenses

    * Distributes mail and maintains office supplies

    * Performs clerical duties such as filing, typing, and copying documents

    * Arranges programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget

    * Acts as custodian of corporate documents and records

    * Composes and prepares confidential correspondence, reports, and other documents

    * Creates and maintains database and spreadsheet files

    * Arranges travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested

    * Acts as direct liaison with filmmakers

    Basic Qualifications

    Basic qualifications:

    * Bachelor's degree

    *Minimum 2 years experience supporting an executive

    Additional Qualifications

    Desired skills:

    *Entertainment experience

    * Experience supporting executive within legal department

    * Proficient with Outlook, Excel, PowerPoint and internet software

    * Good oral and written communication skills

    * Good organizational and project coordination skills

    * Ability to handle multiple tasks simultaneously, prioritize workload efficiently and meet strict deadlines for complete tasks/assignments

    * Good attention to detail and follow-through skills

    * Demonstrated good judgment and the ability to deal with confidential and sensitive issues

    * Able to work adeptly with general office equipment; computer, printer, telephone, photocopy machine, fax machine, 10-key calculator and etc

     

    Eligibility requirements:

    * Interested candidates must submit a resume/CV online to be considered

    * Must be willing to submit to a background investigation

    * Must have unrestricted work authorization to work in the United States

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