• Executive Assistant II

    Locations US-CA-Hollywood
    ID
    2018-10514
    Company
    Paramount Pictures
  • Overview and Responsibilities

    This position is responsible for providing administrative support to the EVP Marketing.

     

    Responsibilities to include, but not limited to:

    *Manages executive’s calendar and schedules/coordinates meetings and appointments

    *Screens and responds to incoming calls and correspondence

    *Prepares agendas, notices, minutes, presentation materials and resolutions for meetings as required.

    *Light research duties

    *Corresponds with outside vendors as directed to get materials sent/delivered in a timely manner, set up fibers, etc.

    *Draft emails

    *Organize Print and AV Materials and help manage digital asset system

    *Process and track billing and file expense reports

    *Detailed tracking and logging distribution of materials (i.e. Filmmaker routing, internal routing)

    *Performs administrative duties such as filing, typing, ordering supplies and copying documents

    *Other ad hoc duties as required

    Basic Qualifications

    *Minimum 2 years of related experience

    *Tech Savvy & familiar with Apple systems (Mac/iPads)

    *Must be very organized and detail oriented; have the ability to manage multiple high priorities and proactively anticipate/manage time efficiently

    *Ability to multitask and deliver under tight deadlines with a calm manner

    *Highly Proficient with MS software including Outlook, Word, Excel & PowerPoint

    *Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management

    Additional Qualifications

    *Bachelor’s Degree preferred

    *Experience in the entertainment industry, ideally in marketing.  Candidate should have a strong passion for creative advertising and movies.

    *Should be familiar with a variety of industry concepts, practices, and procedures, especially in creative advertising

    *Good relationship building skills

    *Excellent organizational skills and attention to detail

    *Ability to prioritize and meet deadlines

    *Self-motivated

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