• Executive Assistant

    Locations US-CA-Hollywood
    ID
    2019-11358
    Company
    Paramount Pictures
  • Overview and Responsibilities

    This position is responsible for providing administrative support to the Senior Vice President, Consumer Products and Licensing.

     

    Responsibilities to include, but not limited to:

    • Schedules, tracks & updates meeting requests for SVP including video & tele-conferences. These include meetings with various time zones and parties.
    • Maintains & circulates agendas for department meetings
    • Takes departmental minutes & circulates as instructed 
    • Covers departmental phones on a regular basis
    • Books international & domestic travel for SVP & department (as requested
    • Maintains and submits expense reports for SVP according to PPC policies
    • Oversees gate passes to ensure visitors are granted access as needed
    • Creates memorandums and distribution lists as instructed
    • Updates files for SVP
    • Maintains phone log of incoming & outgoing calls
    • Assists senior management from New York office when visiting Los Angeles
    • Orders supplies for department
    • Coordinates conference room requests & bookings
    • Maintains department contact information and distributes regularly
    • Coordinates use of department golf cart
    • Assist with various projects as requested

    Basic Qualifications

    Basic qualifications:

    • Minimum 3 years related experience preferred
    • Proficient with Word, Excel, Outlook and internet software
    • Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management

    Additional Qualifications

    Desired skills:

    • Familiar with a variety of industry concepts, practices, and procedures
    • Background in Design, Marketing, or Fashion
    • Interest in Consumer products and Licensing Industries

     

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