• Executive Assistant II

    Locations US-CA-Hollywood
    ID
    2019-11508
    Company
    Paramount Pictures
  • Overview and Responsibilities

    This position is responsible for providing administrative support to the Executive Vice President and the international marketing team.

    • Manages budget and cost reports for creative team
    • Prepares files and materials for territory review and feedback
    • Manages executive’s calendar and schedules/coordinates meetings and appointments
    • Screens and responds to incoming calls and correspondence
    • Arranges meetings or conferences by arranging conference rooms, issuing meeting requests or invitations and coordinating handouts
    • Coordinates meetings or conferences for international sales and marketing teams
    • Arranges detailed and extensive international travel plans and itineraries and compiles travel documentation and expense reports
    • Prepares agendas, notices, minutes, and resolutions for meetings as required
    • Light research duties
    • Prepares reports and presentations in PowerPoint, Excel, and MS Word as required
    • Performs administrative duties such as filing, typing, and copying documents
    • Other ad hoc duties as required

    Basic Qualifications

    • Bachelor’s Degree
    • 1+ years of related experience
    • Strong social media skills
    • Highly Proficient with MS software including Word, Excel & PowerPoint

    Additional Qualifications

    • Good relationship-building skills
    • Ability to multitask and deliver under tight deadlines with a calm manner
    • Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management
    • Must be organized and detail oriented with the ability to manage multiple high priorities and have the ability to appropriately prioritize work and proactively anticipate and manage time efficiently
    • Self-motivated
    • Interest in Marketing and Advertising
    • Experience working in an international environment
    • Experience in entertainment industry
    • Familiar with a variety of industry concepts, practices, and procedures
    • Able to communicate efficiently with people from around the world
    • Excellent organizational skills and attention to detail
    • Ability to prioritize and meet deadlines

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