• Execuitve Assistant- Media Technology Services

    Locations US-CA-Hollywood
    ID
    2019-11551
    Company
    Paramount Pictures
  • Overview and Responsibilities

    This position is responsible for providing administrative support to the SVP Information Technology and VP Data Services along with back up support to the EVP/CIO.

     

    • Ensures meeting attendees, phone conference bridges are on time and in place prior to Executive’s arrival and meeting start time
    • Coordinates Executives’ heavy schedule and makes appointments
    • Assists Executives’ in maintaining timely arrival & attendance to meetings & events
    • Performs administrative duties such as filing, typing, and copying documents
    • Screens and responds to incoming calls and correspondence
    • Coordinates & arranges meetings, prepares agendas and other related documents, reserves & prepares meeting rooms
    • Composes and prepares confidential correspondence, reports, presentations, spreadsheets and other documents
    • Arranges detailed travel plans and itineraries and compiles documents and expenses for travel-related meetings
    • Accountable for Travel & Expense processing
    • Resolution of general administrative issues for the department floor (including facilities, supplies, general office equipment such as printers, fax machines, and telecom requests)
    • Greets scheduled visitors and conducts to appropriate area or person
    • Provides back-up coverage for the EVP IT/CIO office
    • Provides administrative support to the larger IT dept as needed

    Basic Qualifications

    • Bachelor’s Degree. required
    • 3+ years administrative support experience supporting an executive, agent or senior level management
    • Highly Proficient with MS software including Word, Excel & PowerPoint

    Additional Qualifications

    • Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management
    • Candidate must be organized and detail oriented with the ability to manage multiple high priorities and have the ability to appropriately prioritize work and proactively anticipate and manage time
    • Excellent organizational and project management skills  
    • Needs to be an effective problem solver who is able to maintain a professional, calm and efficient approach in a fast-paced environment
    • Ability to handle a wide variety of tasks on his/her own, with little to no supervision
    • Information Technology department work experience a plus

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