• Executive Assistant I

    Locations US-CA-Hollywood
    ID
    2019-11713
    Company
    Paramount Pictures
  • Overview and Responsibilities

    The Executive Assistant will play a central role in the Worldwide Marketing group by providing a high-level of executive support to the President and managing a fast-paced and highly-visible executive office. This role will act as an extension of the President, requiring a high-level of professionalism and attention to detail, excellent communication skills, and the ability to forge strong relationships with all levels of the organization.

    • Prepares and coordinates meeting logistics, such as attendees, setting cross-departmental sessions, agendas and other key factors
    • Orders office/kitchen supplies and keep department supply area well stocked
    • Arranges travel plans, itineraries and compiles documents for travel-related meetings
    • Develops and maintains contact databases, distribution lists, mailing lists and filing systems
    • Manages and tracks expense reports and receipts; reconciles corporate credit card accounts regularly
    • Manages executive’s heavy calendar; ensures prompt attendance to all commitments while being able to forecast and manage any conflicts.
    • Answers, screens and track a high volume of phone calls and email, taking action when appropriate and following up
    • Greets scheduled visitors and directs to appropriate area or person
    • Arranges drive-ons, reservations and other misc meeting details

    Basic Qualifications

    • 2+ years related experience
    • Proficiency with Outlook, Word, Excel and internet software
    • Familiar with a variety of industry concepts, practices, and procedures
    • Agency or Management Company Desk experience, required.

    Additional Qualifications

    • Bachelor’s Degree
    • Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management
    • Organized and detail oriented with the ability to manage multiple high priorities
    • Able to effectively interface with staff, other administrators, internal and external customers and senior management, both in person and on the phone
    • Strong organization skills. Ability to attend to details while maintaining a big picture orientation 
    • Ability to coordinate multiple tasks, appropriately prioritize work and proactively manage time in order to remain focused and flexible in a fluid, fast-paced environment
    • Ability to work independently with minimal supervision
    • Excellent decision-making and judgment skills

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