• Coordinator, Special Events

    Locations US-CA-Hollywood
    ID
    2019-11730
    Company
    Paramount Pictures
  • Overview and Responsibilities

    The Sales Coordinator is responsible for partnering with the Director of Operations as well as Event Managers on event prep, execution, and post-administrative activities for both internal and external events. The ideal candidate will be extremely organized and able to manage logistics of multiple events and details simultaneously. 

    • Handle incoming calls for the Director and Event Managers 
    • Understand and anticipate the complex needs of different events and diverse clients/markets
    • Maintain a working relationship with all vendors, especially from the preferred vendor list
    • Help plan all aspects of assigned events including: checking availability & securing venue, obtaining quotes from florists, entertainment brokers, rental furniture, games/activities, etc.
    • Execute requests for setup and rental orders as needed
    • Ensure labor is assigned to the appropriate project numbers
    • Maintain Master Calendar and Event Manager Calendar
    • Assist in event oversight on the day of, including problem-solving, welcoming guests and managing guest lists, directing event set-up, communicating with staff, organizing vendors and managing strike
    • Develop knowledge of venues and vendor offerings to promote during client site tours, and promote sales opportunities and future event ideas during client meetings and events
    • Handle purchase orders, follow up on vendor payments and deposit schedules, and mail out contracts

    Basic Qualifications

    • 2+ years of administrative experience in a fast-paced office environment, ideally with some exposure to special events and/or client relations
    • Proficiency in Microsoft Office 
    • Demonstrated experience juggling competing priorities while staying attentive to details
    • Bachelor’s degree OR equivalent experience 

    Additional Qualifications

    • Previous experience handling basic accounting, purchase orders is ideal
    • Special Events background in coordinating, including vendor relations is strongly desired

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