• Executive Assistant III

    Locations US-CA-Hollywood
    Paramount Pictures
  • Overview and Responsibilities

    This position is responsible for providing administrative support to the Creative Advertising department.


    • Process and track billing and file expense reports
    • Manages executive’s calendar and schedules/coordinates meetings and appointments
    • Screens and responds to incoming calls and correspondence
    • Prepares agendas, notices, minutes, presentation materials and resolutions for meetings as required
    • MPAA submissions
    • Corresponds with outside vendors as directed to get materials sent/delivered in a timely manner, set up fibers, etc.
    • Prepare continuities of AV Materials
    • Organize Print and AV Materials and help manage digital asset system
    • Detailed tracking and logging distribution of materials (i.e. Filmmaker routing, internal routing)
    • Performs administrative duties such as filing, typing, ordering supplies and copying documents
    • Other ad hoc duties as required

    Basic Qualifications

    • 2+ years of related experience
    • Tech Savvy and familiar with Apple systems (Mac/iPads)
    • Must be very organized and detail oriented; able to manage multiple high priorities and proactively anticipate/manage time efficiently
    • Ability to multitask and deliver under tight deadlines with a calm manner
    • Highly Proficient with MS software including Outlook, Word, Excel and PowerPoint
    • Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management

    Additional Qualifications

    • Bachelor’s Degree preferred
    • Experience in the entertainment industry, ideally in marketing; candidate should have a strong passion for creative advertising and movies
    • Should be familiar with a variety of industry concepts, practices, and procedures, especially in creative advertising
    • Good relationship building skills
    • Excellent organizational skills and attention to detail
    • Ability to prioritize and meet deadlines
    • Self-motivated


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