• Executive Assistant II

    Locations US-CA-Hollywood
    ID
    2019-12059
    Company
    Paramount Pictures
  • Overview and Responsibilities

    The Executive Assistant provides administrative assistance to the SVP and VP Special Projects and Events. This position will provide administrative support as well as gain hands-on experience with event planning & execution.

    • Covers departmental phones on a regular basis
    • Books international & domestic travel for SVP & department (as requested)
    • Maintains and submits expense reports for SVP & VP according to PPC policies
    • Oversees gate passes to ensure visitors are granted access as needed
    • Creates memorandums and distribution lists as instructed
    • Coordinates conference room requests & bookings
    • Schedules, tracks & updates meeting requests for department including video & tele-conferences.
    • Maintains department contact information and distribute regularly
    • Updates and manages internal events department calendar used to track department projects
    • Processes invoices, purchase cards and contracts in accordance to Finance and Legal Department policies, procedures and deadlines.
    • Assists with invite process for premieres and events.
    • Provides support to various teams (Awards, Field Publicity, National Publicity), as assigned.
    • Maintains a positive rapport with vendors and provide assistance and details, as needed.

    Basic Qualifications

    • Bachelor's Degree or equivalent work experience
    • Minimum one year related experience
    • Proficient with Word, Excel, and internet software

    Additional Qualifications

    • Ability to work independently, remain focused under pressure and have an extraordinary attention to detail at all times is critical
    • Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management
    • Organized and detail oriented with the ability to manage multiple high priorities and have the ability to appropriately prioritize work and proactively anticipate and manage time
    • Familiar with a variety of industry concepts, practices, and procedures

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