• Executive Assistant

    Locations US-CA-Hollywood
    ID
    2019-12127
    Company
    Viacom International Services
  • Overview and Responsibilities

    The Executive Assistant supports the SVP, Business and Legal Affairs for Comedy Central, TV Land, Paramount Network and Bellator and provides support to the business unit responsible for overseeing the day-to-day business and legal affairs for channel programming.

    • Word processing; tracking and administering the execution of agreements,
    • Scanning and profiling agreements into document database; emailing, photocopying, faxing and mailing agreements, letters, cover sheets and other documentation
    • Preparing and updating documentation and reports; preparing routine and complex correspondence; handling internal and external document distributions
    • Proactively maintaining status reports/team calendars.
    • Circulating, tracking, maintaining, following up \and distributing documents including contracts, correspondence, status charts and reports.
    • Organizing and maintaining records and files for centralized legal filing system and individual attorneys’ office files.
    • Scheduling meetings; answering and screening telephone calls; prioritizing mail and other communications; processing T&E reports; ordering supplies and arranging office services; coordinating travel arrangements; and performing administrative errands.
    • Assisting in planning of department events and outings; scheduling & booking conference rooms; coordinating internal and external meetings; and responding to facility issues.
    • Will be responsible for updating and revising business and internal contacts on a continuous basis.

    Basic Qualifications

    • 3+years of experience required. Law firm or agency experience, highly preferred
    • BA or other undergraduate degree required
    • High proficiency in MS Word and Outlook.
    • Must have the flexibility to work overtime as needed
    • Must be passionate about the world of Television

    Additional Qualifications

    • Ability to display tremendous attention to detail including exceptional proofreading skills
    • Highly motivated and resourceful self-starter with excellent follow-through skills
    • Proven ability to maintain positive attitude and work collaboratively in a demanding and fast paced environment
    • Ability to maintain confidentiality

    Options

    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed