• Executive Assistant III

    Locations US-NY-New York
    ID
    2019-12707
    Company
    Paramount Pictures
  • Overview and Responsibilities

    This position reports to two teams – both teams include a Vice President and a Senior Publicist; the teams divide the slate in the NY office.

    • Answer phones for the teams (4 people total) schedule conference calls/meetings
    • Compile, monitor and send out RSVPs for screenings
    • Start and send out all screening reports; input reactions, screening attendees etc.  
    • Start and update all New York publicity schedules under the direction of the senior publicists (including car/travel info)
    • Assist in covering screenings (check-in/end/getting reactions)
    • Book talent/filmmaker cars, handle the organization of car invoices with the finance department.
    • Maintain and update all office databases including master national press list, critics lists, screening invite lists etc.
    • Organize/handle all-media screenings logistics (with assistance from each team on the film; i.e. handle lists, reserved seats, ticketing)
    • Assist on all NY premiere red carpets with setup and logistics (with the publicist to oversee); work on NY press days/junkets
    • Participate in team brainstorming sessions; take notes and contribute
    • Handle press mailings (pulling together addresses/shipping items)
    • Receives confidential information and materials with the upmost discretion and company privacy  
    • Filmmaker/press/project research documents in coordination with the LA team and interns
    • Ability to work overtime (including nights and weekends)
    • Covers awards screenings and works with the LA awards team on reports  
    • Arrange travel for teams in addition to compiling travel documentation
    • Works with Paramount’s creative departments procuring publicity materials (film stills, tv clips, trailers, etc)

    Basic Qualifications

    • Basic PR knowledge – press breaks, status and screening reports, communicating with press
    • Strong time management and organizational skills; high attention to detail and follow through
    • A creative mind who is social media proficient and has a desire to apply these skills in a strategic way
    • A team player who wants to learn all tasks, grow and goes above and beyond what is expected  
    • Self-motivated with a positive attitude in an extremely fast-paced environment
    • Excellent written, verbal, and interpersonal skills with the ability to interface with executives, staff and agencies  
    • Ability to multitask and perform under tight deadlines with a calm manner

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