Executive Assistant II

US-CA-Hollywood
ID
2017-7122
Company
Paramount Pictures

Overview and Responsibilities

This position is responsible for providing administrative support to the Senior Vice President on the National Publicity Team and for assisting with the creation and implementation of public relations initiatives.

 

Responsibilities to include, but not limited to:

 

  • Manages executive’s calendars and schedules/coordinates meetings and appointments
  • Schedules meetings or conferences by reserving conference rooms, issuing meeting requests or invitations and coordinating handouts
  • Prepares agendas, notices, minutes, and resolutions for meetings as required
  • Prepares reports and presentations in PowerPoint, Excel, and MS Word as required
  • Updates internal documents, including talent schedules, timelines, status reports, expected breaks, etc.
  • Performs administrative duties such as screening and responding to incoming calls and correspondence, filing, copying documents, etc.
  • Arranges detailed travel plans and itineraries and compiles travel documentation and expense reports
  • Compiles and distributes publicity reports to filmmakers, talent representatives and Paramount executives (i.e. publicity breaks, reviews, tune-ins and screening reports)
  • Sets and covers press screenings
  • Covers film junkets and premieres
  • Prepares Opening Day Reviews (actual report compiled + Break Room w/ cover page edits)
  • Creates, delivers, edits, and optimizes PR materials
  • Light research duties including media coverage and industry trends
  • Brainstorms, develops fresh story ideas
  • Assists with filmmaker deck edits
  • Works with executives and publicists to determine budget and manages expenses to film budgets; initiates publicist contracts, processes vendors and submit invoices

 

Basic Qualifications

  • Bachelor’s Degree preferred
  • Minimum 2 years of related assistant experience
  • Highly Proficient with MS software including Word, Excel & PowerPoint

Additional Qualifications

Desired Qualifications / Skills:

  • Ability to multitask and deliver under tight deadlines in a calm manner
  • Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management
  • Must be organized and detail oriented with the ability to manage multiple high priorities and have the ability to appropriately prioritize work and proactively anticipate and manage time efficiently
  • Good relationship building skills
  • Experience of working in an international environment preferred
  • Experience in Entertainment Industry a plus
  • Should be familiar with a variety of industry concepts, practices, procedures and press
  • Excellent organizational skills and attention to detail
  • Ability to prioritize and meet deadlines
  • Self-motivated

  

Eligibility requirements:

  • Interested candidates must submit a resume/CV online to be considered
  • Must be willing to submit to a background investigation
  • Must have unrestricted work authorization to work in the United States

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