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Executive Assistant III

Executive Assistant III

ID 
2017-7477
Locations 
US-CA-Hollywood
Company 
Paramount Pictures

Overview and Responsibilities

This position will be responsible for providing administrative support for Vice President Television.

 

Responsibilities to include, but not limited to:

  • Manages supervisor's calendar and schedules appointments
  • Screens and responds to incoming calls and correspondence
  • Is responsible for coordinating heavy travel schedules for staff and talent
  • Process all travel and departmental expenses
  • Distributes mail and maintains office supplies
  • Performs clerical duties such as filing, typing, and copying documents
  • Arranges programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget
  • Acts as custodian of corporate documents and records
  • Composes and prepares confidential correspondence, reports, and other documents
  • Creates and maintains database and spreadsheet files
  • Arranges travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested
  • Acts as direct liaison with talent

Basic Qualifications

 

  • Bachelor's degree
  • Minimum 2 years experience supporting an executive

Additional Qualifications

Desired skills:

  • Entertainment experience
  • Experience supporting executive within legal department
  • Proficient with Outlook, Excel, PowerPoint and internet software
  • Good oral and written communication skills
  • Good organizational and project coordination skills
  • Ability to handle multiple tasks simultaneously, prioritize workload efficiently and meet strict deadlines for complete tasks/assignments
  • Good attention to detail and follow-through skills
  • Demonstrated good judgment and the ability to deal with confidential and sensitive issues
  • Able to work adeptly with general office equipment; computer, printer, telephone, photocopy machine, fax machine, 10-key calculator and etc

 

Eligibility requirements:

  • Interested candidates must submit a resume/CV online to be considered
  • Must be willing to submit to a background investigation
  • Must have unrestricted work authorization to work in the United States