Executive Assistant I

US-CA-Hollywood
ID
2017-7544
Company
Paramount Pictures

Overview and Responsibilities

This position is responsible for providing administrative support to the Executive Vice President, Domestic Publicity. 

 

Responsibilities to include, but not limited to:

  • Manages executive’s work and personal calendar and schedules/coordinates meetings and appointments
  • Arranges meetings or conferences by arranging conference rooms, issuing meeting requests or invitations and coordinating handouts
  • Prepares agendas, notices, minutes, and resolutions for meetings as required
  • Prepares reports and presentations in PowerPoint, Excel, and MS Word as required, and keeps internal documents up to date (i.e., talent schedules, timelines, status reports, expected breaks, etc.).
  • Performs administrative duties such as filing, typing, and copying documents, screens and responds to incoming calls and correspondence (heavy phones)
  • Arranges detailed travel plans and itineraries and compiles travel documentation and expense reports
  • Light research duties; research media coverage and industry trends
  • Work with executive & publicists to determine budget and manage expenses
  • Other duties as assigned

 

Basic Qualifications

  • Minimum 2 years of related assistant experience
  • Agency experience preferred
  • Highly Proficient with MS software including Word, Excel & PowerPoint
  • Ability to multitask and deliver under tight deadlines in a calm manner
  • Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management
  • Must be organized and detail oriented with the ability to manage multiple high priorities and have the ability to appropriately prioritize work and proactively anticipate and manage time efficiently

Additional Qualifications

Desired Qualifications / Skills:

  • Bachelor’s Degree preferred
  • Good relationship building skills
  • Experience of working in an international environment preferred
  • Experience in Entertainment Industry a plus
  • Should be familiar with a variety of industry concepts, practices, and procedures
  • Excellent organizational skills and attention to detail
  • Ability to prioritize and meet deadlines
  • Self-motivated

 

Eligibility requirements:

  • Interested candidates must submit a resume/CV online to be considered
  • Must be willing to submit to a background investigation
  • Must have unrestricted work authorization to work in the United States

 

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