Executive Assistant II

US-CA-Hollywood
ID
2017-7723
Company
Paramount Pictures

Overview and Responsibilities

This position is responsible for providing administrative support to the SVP Research & Analytics and VP Data Analytics. In addition, the position will allow for opportunities to learn about the growing field of marketing analytics.

Responsibilities to include, but not limited to:

  • Maintains calendars and schedules coordinating meetings, presentations and appointments
  • Understands time zones and organizes return calls accordingly
  • Prints, compiles and maintains folders and documents of relevant materials for meetings and needs to anticipate what will be needed
  • Arranges travel plans and itineraries, and compiles documents for travel-related meetings
  • Answers and screens a high volume of phone calls and email, taking action when appropriate and following up as needed
  • Composes and prepares confidential correspondence, reports, and other documents such as expense reports
  • Performs additional administrative duties such as ordering meals, filing, typing, and copying document
  • Prepares gate passes to ensure visitors are granted access as needed
  • Maintains phone log of incoming and outgoing calls
  • Maintains department contact information and distributes regularly
  • Willing and able to pitch in with basic review of social conversation, research material, databases and spreadsheets
  • Maintains discretion when dealing with confidential documents and reports
  • Assists in the development of deliverables/presentations for various departments within with the studio

Basic Qualifications

 

  • Bachelors degree
  • Minimum 2 years related experience
  • Proficiency with Excel, PowerPoint and Google Docs

Additional Qualifications

Desired skills:

  • Familiar with a variety of industry concepts, practices, and procedures
  • Has a passion for entertainment and interest in marketing, strategy, and analytics
  • Strong multi-tasker with a proven ability to juggle multiple projects at once
  • Comfortable with numbers and excel spreadsheets, accurate and detail-oriented
  • Strong written communication skills
  • Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management
  • Organized and detail oriented with the ability to manage multiple high priorities

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed