Executive Assistant II

Paramount Pictures

Overview and Responsibilities

This position provides administrative support to the SVP of Worldwide Marketing Partnerships.


Responsibilities to include, but not limited to:

  • Answers and screens a high volume of phone calls, taking action when appropriate and following up
  • Manages calendar and schedules/coordinates daily meetings, calls, and appointments
  • Corresponds with high level management and their offices, both internally and externally
  • Arranges complex travel plans and itineraries (both domestic and international), compiles documents for travel-related meetings
  • Composes and prepares confidential correspondence, reports, and other documents such as expense reports and NDAs
  • Manages and distributes scripts and other production related documents
  • Coordinates department meetings, prepares agendas, and circulates department information as instructed
  • Performs additional administrative duties such as filing, typing, and copying documents
  • Covers departmental phones on a regular basis
  • Maintains phone log of incoming & outgoing calls
  • Keeps records of all legal documents
  • Maintains department contact information
  • Coordinates conference room requests & bookings
  • Maintains vacation requests, as approved by supervisor (to avoid overlap)
  • Exports department time sheets (ensure all staff has submitted and approved time sheets)
  • Prepares gate passes to ensure visitors are granted access as needed

Basic Qualifications


  • Minimum 3 years related experience
  • Proficiency with Word, Excel, PowerPoint and internet software
  • Familiarity with a variety of industry concepts, practices, and procedures


Additional Qualifications


Desired skills/experience

Bachelor's Degree preferred

  • Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and executive level management
  • Organized and detail oriented with the ability to manage multiple high priorities


Eligibility requirements:

  • Interested candidates must submit a resume/CV online to be considered
  • Must be willing to submit to a background investigation
  • Must have unrestricted work authorization to work in the United States


Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed