Executive Assistant II

US-CA-Hollywood
ID
2018-8148
Company
Paramount Pictures

Overview and Responsibilities

This position provides administrative support to the SVP of Worldwide Marketing Partnerships.

 

Responsibilities to include, but not limited to:

  • Answers and screens a high volume of phone calls, taking action when appropriate and following up
  • Manages calendar and schedules/coordinates daily meetings, calls, and appointments
  • Corresponds with high level management and their offices, both internally and externally
  • Arranges complex travel plans and itineraries (both domestic and international), compiles documents for travel-related meetings
  • Composes and prepares confidential correspondence, reports, and other documents such as expense reports and NDAs
  • Manages and distributes scripts and other production related documents
  • Coordinates department meetings, prepares agendas, and circulates department information as instructed
  • Performs additional administrative duties such as filing, typing, and copying documents
  • Covers departmental phones on a regular basis
  • Maintains phone log of incoming & outgoing calls
  • Keeps records of all legal documents
  • Maintains department contact information
  • Coordinates conference room requests & bookings
  • Maintains vacation requests, as approved by supervisor (to avoid overlap)
  • Exports department time sheets (ensure all staff has submitted and approved time sheets)
  • Prepares gate passes to ensure visitors are granted access as needed

Basic Qualifications

 

  • Minimum 3 years related experience
  • Proficiency with Word, Excel, PowerPoint and internet software
  • Familiarity with a variety of industry concepts, practices, and procedures

 

Additional Qualifications

 

Desired skills/experience

Bachelor's Degree preferred

  • Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and executive level management
  • Organized and detail oriented with the ability to manage multiple high priorities

 

Eligibility requirements:

  • Interested candidates must submit a resume/CV online to be considered
  • Must be willing to submit to a background investigation
  • Must have unrestricted work authorization to work in the United States

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