Senior Coordinator Music Clearance

US-CA-Hollywood
ID
2018-8155
Company
Paramount Pictures

Overview and Responsibilities

This position is responsible for overseeing aspects of music clearance for Domestic and International marketing as assigned by the Exec Director, Worldwide Music Clearance.

 

Primary Duties & Responsibilities

 

DAILY

 

 

 

Music Cue Sheets

 

  • Obtain cue sheets for all Domestic & International A/V materials submitted to the Media Vu, tested, and/or finishing by emailing vendors/creative teams to request cue sheets needed (Includes: trailers, TV/Radio spots, Paramount Home Entertainment, In-Theatre Promos, Cross-Promos, Making Of’s, Featurettes & Behind the Scenes pieces).
  • Verify that submitted cue sheets have all the correct information (Title, Artist, Album, Publishing, Label, and Contact Info) and request corrections from vendors (as needed).
  • Enter all versions of music cue sheets into applicable film’s Excel database chart.
  • Double check cue sheets/music cues have been included in appropriate sections, including:
  • All cues used or considered for use in marketing campaign
  • Cues used in individual finished Domestic trailers, International trailers, Exhibitor Services, Featurettes, TV campaigns
  • Songs from the film
  • Score from the film
  • Soundtrack from the film & clearance issues
  • Ensure clearance notes for versions are correct and/or indicate which cues need to be cleared.

 

 

Music Costs

 

  • Update spreadsheets, electronic files, and hard copy files that track the status of payment:
  • Payment status in individual films’ Music Clearance chart
  • Invoicing chart with complete payment information for all films
  • Electronic and hard copy files of cue confirmations, purchase orders, licenses & invoices
  • Correspond with music vendors regarding issues with vendor setup, invoice submission & corrections, and payment status.
  • Make sure all information on invoices are correct – request vendors to revise their invoices if incorrect.

 

 

General Office Duties (including)

  • Departmental phone coverage as needed
  • Create correspondence
  • Update electronic rolodex
  • Set up gate passes
  • Stock and maintain department printers and fax (ordering papers, toner, calling for repairs)
  • Vendor responsibility for cue sheet lists
  • File maintenance
  • Box music clearance files, music license agreements, invoice and send to Records Center when film campaign is completed.

 

 

WEEKLY

 

Invoicing

 

  • Enter Purchase Orders for all domestic marketing music costs. Purchase orders made for the department:
  • Music libraries
  • Composers/Publishers/Labels
  • Julie Sessing Music Clearance services
  • Now Clear This (John Smart) – Feature Clearances
  • Deluxe Mediavu
  • Set up new vendors in Vendor Portal:
  • Request tax forms from vendors and inform them of Paramount’s requirements and payment procedures.
  • Verify forms are filled out correctly/meet Paramount’s vendor requirements and request revisions as needed
  • Submit through the Vendor Portal
  • Make any necessary edits to existing vendor’s profiles in Vendor Portal.
  • Process invoices to ensure they attach in the system.
  • Forward licenses that require signature to the music department.

 

 

MONTHLY

 

  • Create separate music cost chart for each film.
  • Update and send updated music costs for all active Domestic & International films to finance.
  • Make copies and distribute available film scores to creative executives (Domestic & International)
  • Domestic & International Final Music Memos
  • Generate final memos of music clearance costs for Trailers, TV, Radio spots, Cross-Promotions and Featurettes that are finished and shipped.
  • Distribute memos to music clearance vendor, music department, creative executives and finance.
  • Generate final memos/invoicing for additional departments such as International, Integrated Marketing, Exhibitor Services, and Interactive.
  • Request Final ISCI Report from Media Traffic Manager for all TV/Radio spots aired once the film campaign is completed
  • Verify that every finished spot that was shipped and aired should be paid and remove any spots that were shipped and not aired.
  • Request updated International trailer and TV charts to verify which versions of trailers/spot have finished and determine which cue sheets have not been submitted.
  • Music Clearance - Provide back-up to Director of Music Clearance
  • Update music clearance charts with cue quotes as they come in.
  • Compile and send music cost/quote request updates to clearance vendor and creative executives.
  • Review/Consult with clearance vendor and/or music department regarding music usage issues.
  • Send creative teams the updated cleared cue list for film campaigns for distribution to their vendors.
  • Notify Music Director or SVP of Marketing Services of any expensive or problem cues.
  • Media Vu Submissions - Provide back-up to Media Vu Submission Coordinator
  • Forward all versions of spots from LADB on Mediavu to MPAA for electronic delivery of submissions.

 

Basic Qualifications

  • BA/BS degree in Marketing, Advertising or related/similar field
  • 2 – 3 years music clearance or related work required

Additional Qualifications

  • 2 – 3 years music clearance or related work required
  • Scrupulous about detailed work
  • Strong organizational skills and ability to work well under time constraints
  • Be able to multi-task and balance priorities and deadlines in a demanding and fast paced environment
  • Self-motivated
  • Excellent communications skills (written & verbal)
  • Proficient with MS Office package
  • Familiarity with Salesforce CRM software Program a plus

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