Executive Assistant I

Locations US-CA-Hollywood
ID
2018-8240
Company
Paramount Pictures

Overview and Responsibilities

Paramount Pictures Corporation (PPC), a global producer and distributor of filmed entertainment, is a unit of Viacom (NASDAQ: VIAB, VIA), a leading content company with prominent and respected film, television and digital entertainment brands. Paramount controls a collection of some of the most powerful brands in filmed entertainment, including Paramount Pictures, Paramount Animation, Paramount Vantage, Paramount Classics, Insurge Pictures, MTV Films, and Nickelodeon Movies. PPC operations also include Paramount Famous Productions, Paramount Home Media Distribution, Paramount Pictures International, Paramount Licensing Inc., and Paramount Studio Group.

  

This position is responsible for supporting Senior Vice President Facility Services, Vice President Energy & Engineering, Executive Director Planning & Development, Executive Director Property Services and Director Facility Services.  

Responsibilities to include, but not limited to:

* Develops and/or maintains databases, distribution lists, mailing lists and filing systems

* Prepares and tracks expense reports and purchasing requests for supplies

* Manages two meeting room calendars

* Manages executive’s calendar and schedule/coordinate daily meetings and appointments, assists in managing the executive’s timely arrival to meetings

* Arranges travel plans and itineraries and compiles documents for travel-related meetings

* Answers and screens a high volume of phone calls and email, taking action when appropriate and following up

* Prepares agendas, notices, minutes, and resolutions for meetings

* Composes and prepares confidential correspondence, reports, presentations and other documents

* Creates and maintains databases and spreadsheet files

* Performs additional administrative duties such as filing, typing, and copying documents

* Greets scheduled visitors and conducts to appropriate area or person

* Maintains inventory and orders supplies and business cards for the department

* Tracks on-boarding and off-boarding and updates floor plans accordingly

* Acts as the backup support to Coordinators within the department

* Assist in additional tasks as assigned

Basic Qualifications

  • Experience supporting multiple executives
  • Minimum 5 years related experience
  • Proficiency with Word, Excel, PowerPoint and internet software

Additional Qualifications

Desired skills:

  • Bachelor’s Degree
  • Familiar with a variety of industry concepts, practices, and procedures
  • Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management
  • Organized and detail oriented with the ability to manage multiple high priorities

 

Eligibility requirements:

  • Interested candidates must submit a resume/CV online to be considered
  • Must be willing to submit to a background investigation
  • Must have unrestricted work authorization to work in the United States

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