• Executive Assistant - Production Finance

    Locations US-CA-Hollywood
    ID
    2018-9325
    Company
    Paramount Pictures
  • Overview and Responsibilities

    This position is responsible for providing administrative support to the EVP Production Finance.

    * Manages EVPs calendar and schedules/coordinates meetings and appointments

    * Screens and responds to incoming calls and correspondence

    * Performs administrative duties such as filing, typing, and copying documents

    * Distributes mail and FedEx and maintains office supplies

    * Arranges meetings or conferences by arranging conference rooms, issuing meeting requests or invitations and coordinating handouts

    * Get updates from dept. execs for weekly status report

    * Create and distribute weekly dept. status report

    * Coordinate bank account set-up and signers w/ prod finance exec and treasury department

    * Enter invoices in IWorks and track payments in SAP

    * Set-up LCO’s in SAP for productions

    * Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings

    * Composes and prepares confidential correspondence, reports, and other documents such as expense reports

    * Arranges detailed travel plans and itineraries and compiles documents and expenses for travel-related meetings

    Basic Qualifications

    *Minimum 2–4 years related experience

    Additional Qualifications

    * Bachelor’s Degree preferred

    * Must be proficient with Word, Excel, PowerPoint and internet software

    * Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management

    * Must be organized and detail oriented with the ability to manage multiple high priorities and have the ability to appropriately prioritize work and proactively anticipate and manage time

    * Must be familiar with a variety of industry concepts, practices, and procedures

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