• Executive Assistant I

    Locations US-CA-Hollywood
    ID
    2018-9536
    Company
    Paramount Pictures
  • Overview and Responsibilities

    This position will provide executive support to the EVP WW Promotions.  They will be responsible for managing the fast-paced, high visibility and active executive office. 

     

    * Develops and/or maintains databases, distribution lists, mailing lists and filing systems

    *Coordinates Executive’s schedules and makes appointments

    * Prepares and tracks expense reports and purchasing requests for supplies

    * Manages executive’s calendar and schedule/coordinate daily meetings and appointments

    * Arranges travel plans and itineraries and compiles documents for travel-related meetings

    * Answers and screens a high volume of phone calls and email, taking action when appropriate and following up (ability to roll calls)

    * Performs various miscellaneous clerical functions, including picking up and delivering documents, opening and distributing mail, etc

    * Arranges programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget

    * Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings

    * Acts as custodian of corporate documents and records

    * Composes and prepares confidential correspondence, reports, and other documents such as expense reports

    * Creates and maintains databases and spreadsheet files

    * Greets scheduled visitors and directs to appropriate area or person

    * Tracks competitive projects, spec sales, and producer deals

    * Handles script and coverage requests

    * Reads Development Scripts & Writing Samples

    * Supervises the Intern Staff

    Basic Qualifications

    * Minimum 3 years related experience

    * Proficiency with Word, Excel, PowerPoint, Keynote, and internet software

    * Familiar with a variety of industry concepts, practices, and procedures

    * Familiar with talent, agencies and television industry practices

    Additional Qualifications

    * Bachelor’s Degree

    * Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management

    * Organized and detail oriented with the ability to manage multiple high priorities

    * Ability to represent the EVP, Department and Company in a professional yet approachable manner.

    * Able to effectively interface with staff, other administrators, internal and external customers and senior management, both in person and on the phone

    * Strong organization skills. Ability to attend to details while maintaining a big picture orientation 

    * Ability to coordinate multiple tasks, appropriately prioritize work and proactively manage time in order to remain focused and flexible in a fluid, fast-paced environment

    * Ability to work independently, with minimal supervision

    * Excellent decision-making and judgment skills

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